This Notice helps you understand how and why we collect personal information about you and what we do with that information. It also explains the decisions that you can make about your own information.
What is Personal Information?
Personal information is that which identifies you as an individual and specifically relates to you. This includes your contact details and financial information. CCTV, photos and video recordings of you are also personal information.
How and Why do we Collect and Use Personal Information?
We set out below examples of the different ways in which we use personal information and where this comes from.
Sharing Personal Information with Third Parties
Your Personal Data collected by us will mostly remain within the College and will be handled only by staff in accordance with access protocols i.e. on a ‘need to know’ basis.
Our Legal Grounds for using your Information
The following contains information about the legal basis that we rely upon when handling your information as described above.
This means that we are using your information when this is necessary for our legitimate interests except when this would be unfair to you. We rely on legitimate interests for the ways in which it uses your information. Specifically, we have a legitimate interest in;
If you object to us using your information where we rely on our legitimate interests as explained above please speak to us.
Necessary for a Contract
We will need to use your information in order to perform our obligations under our contract with you e.g. to supply tickets for an event or hire a room to you.
We may have to disclose your information to third parties if legally obliged to do so.
In limited circumstances we may use your information to protect your vital interests or the vital interests of someone else (e.g. if you or they are seriously hurt).
We are allowed to use your information if it is necessary in relation to legal claims e.g. this allows us to share information with our legal advisors and insurers.
We may take photographs or videos of you at events to use on social media, on our website or in other marketing communications. This helps us promote the College. We may seek specific consent before using a photograph or video recording where we consider that the use is more privacy intrusive.
For How Long do we Keep Your Information?
We will keep your information for a maximum of one year but longer e.g. if you have consented to us providing you with information about future events.
What Decisions Can You Make about your Information?
From May 2018 data protection legislation gives you a number of rights regarding your information. These rights are as follows:
Further Information and Guidance.
This Notice explains how we use your personal information. The Assistant Bursar is the person responsible at the College for managing how we look after personal information and deciding how it is shared. If you have any questions please contact the Bursary Office.
If you consider that we have not acted properly when using your personal information you can contact the Information Commissioner’s Office.